Intercollegiate Athletics Policy Manual

TABLE OF CONTENTS

1. Statement of Purpose

• Statement of Purpose: Table of Contents
• 1.01.1 Commitments
• 1.02.1 Mission Statement
• 1.03.1 Philosophy and Objectives

2. Administrative Control

• Administrative Control: Table of Contents
• 2.01.1 Governing Authority
• 2.02.1 Policy Formulation
• 2.03.1 Regents Rules
• 2.04.1 IAC - Men
• 2.04.2 IAC - Women
• 2.05.1 NCAA - BIG 12 Conference
• 2.06.1 IAM - Executive Staff
• 2.06.2 IAW - Executive Staff
• Appendix: IAM Executive Staff Duties
• Appendix: IAM Organizational Chart
• Appendix: IAW Executive Staff Duties
• Appendix: IAW Organizational Chart

3. Awards and Scholarships

• Awards and Scholarships: Table of Contents
• 3.01.1 IAM Academic Achievement Award
• 3.02.1 IAM Lan Hewlett Academic Award
• 3.03.1 Awards: Postseason Gift and Award Policies

4. Camps

• Camps: Table of Contents
• Camp Policy Manual
• Appendix A: Basketball Educational Session Form
• Appendix B: Summer Camp/Clinic Description Form Parts 1 & 2
• Appendix D: Camper Absence Permission Form
• Appendix E: Free or Reduced Admission Form
• Appendix F: Camp Payroll Approval Form
• Appendix G: Application for Employment/Short Form
• Appendix H: Security Sensitive Form
• Appendix I: General Employment Questionaire
• Appendix K: I-9 Employment Eligibility Verification
• Appendix P: Student-Athlete Camp Emp App Form
• Appendix Q: Student-Athlete Emp Questionaire
• Appendix R: High School - 2yr College Coaches Clinic Form
• Appendix S: Inventory Worksheet
• Appendix T: Camp Refund Request Form
• Appendix U: Camp Deposit Worksheet
• Appendix V: Medical - 15.30 Medico-Legal Aspects
• Appendix V: Medical 15.30.3 Express Assumption of Risk - Minor
• Appendix V: Medical 15.30.4 Express Assumption of Risk- Adult
• Appendix V: Medical 15.30.5 Release Agreement - Minor
• Appendix V: Medical 15.30.6 Release Agreement - Adult
• Appendix V: Medical 15.30.7 Consent Treat Minor
• Appendix V: Medical 15.30.8 Clearance Physical Examination
• Appendix V: Medical 15.30.9 Medical Insurance Clearance - Adult
• Appendix V: Medical 15.30.10 HIPAA Privacy Notice
• Appendix V: Medical 15.30.11 Acknowledgement of Receipt - Minor
• Appendix V: Medical 15.30.12 Acknowledgement of Receipt - Adult
• Appendix V: Medical 15.30.13 HIPAA Camp Staff
• Appendix V: Medical 15.30.14 Camp UHS Referral
• Appendix V: Medical 15.30.15 Camp Injury/Illness Report
• Appendix V: Medical 15.30.16 Camp Use of UHS
• Appendix V: Medical Insurance Form Cover Sheet

5. Compliance

• 5.00.1 Compliance: Table of Contents
• 5.01.1 Athletics Compliance Statement of Purpose
• 5.02.1 Evidence of Accountability and Oversight
• 5.05.1 Bylaw 5 - Legislative Process & Authority
• 5.06.1 Bylaw 6 - Institutional Control
• 5.10.1 Bylaw 10 - Ethical Conduct
• 5.11.1 Bylaw 11 - Personnel
• 5.12.1 Bylaw 12 - Amateurism
• 5.13.1 Bylaw 13 - Recruiting
• 5.14.1 Bylaw 14 - Eligibility
• 5.15.1 Bylaw 15 - Financial Aid
• 5.16.1 Bylaw 16 - Extra Benefits
• 5.17.1 Bylaw 17 - Playing and Practice
• 5.19.1 Bylaw 19/32 - Enforcement
• 5.22.1 Bylaw 22 - Athletics Certification
• 5.23.1 Bylaw 23 - Academic Performance Program
• 5.30.1 Bylaw 30 - Administrative Regulations
• Appendix: 5.0 Compliance

6. Development

• Development: Table of Contents
• 6.01.1 Courtesy Car Program
• 6.02.1 Fundraising - Longhorn Foundation
• 6.03.1 Fundraising - Major Gifts and Planned Giving
• 6.04.1 Fundraising - Scholarship Endowments
• 6.05.1 Parking - Athletics Events
• Appendix: Courtesy Car Personal Use Determination Form

7. Erwin Center

• Erwin Center: Table of Contents
• 7.01.1 Mission Statement
• 7.02.1 Director's Policy
• 7.04.1 Administrative Office Policy
• 7.05.1 Box Office Policy
• 7.06.1 Business Office Policy
• 7.07.1 Events Department Policy
• 7.08.1 Marketing Department Policy
• 7.09.1 Technical Services Department/Facilities & Stage Policy
• 7.10.1 Technical Services Department/Maintenance
• 7.11.1 Texas Box Office Policy
• 7.12.1 Organizational Chart
• 7.13.1 Building Use Agreement
• 7.13.2 Co-Promotion
• 7.13.5 Event turnstile Report
• 7.13.6 Generic Amendment
• 7.13.7 Gross Advisories
• 7.13.9 Nov 2007 Schedule
• 7.13.10 Nov 2007 Service Request
• 7.13.11 Post Event Report
• 7.13.12 Show Agreement
• 7.13.13 Show Rider
• 7.13.14 Single Use Suite Agreement
• 7.13.15 IAM SPEC Sheet
• 7.13.16 UIL Handbook
• 7.13.17 Use Day Report
• 7.13.18 Use Fee & Bill Rates Other Users
• 7.13.19 Use Fee & Bill Rates Athletics
• 7.13.20 Usher Manual
• 7.13.21 UTPD Request
• Appendix: 7.0 Organizational Chart

8. Events and Facilities

• Events and Facilities: Table of Contents
• 8.01.1 Events - Co-Sponsorship
• 8.02.1 Events - Music and Entertainment
• 8.03.1 Events - Parking
• 8.04.1 Events - Postseason Competition
• 8.05.1 Events - Scheduling
• 8.06.1 Events - Staging
• 8.07.1 Facilities - Construction and Renovation
• 8.08.1 Facilities - Expansion and Renovation

9. External Services and Communications

• External Services and Communications: Table of Contents
• 9.01.1 Media Coverage - Electronic, Broadcast, Web Site
• 9.02.1 Media Coverage - Events
• 9.03.1 Media Coverage - Interviews, News Conferences, And Media Releases
• 9.04.1 Media Coverage - Publicity Materials
• 9.05.1 Events - Scheduling
• 9.07.1 External Services - Multimedia Rights
• 9.06.1 Media Relations - External Services
• 9.08.1 External Services - Trademark & Licensing
• 9.09.1 External Services - Film for Promotional or Educational Purposes
• 9.10.1 External Services - Video Production
• Appendix: Film for Promotional or Educational Purposes
• Appendix: Multimedia Rights Sponsorship Promotional Approval Form
• Appendix: Trademark and Licensing
• Appendix: Video Filming Permit

10. Finance and Business

• Finance and Business: Table of Contents
• 10.01.1 Budget Formulation
• 10.02.1 Disbursements - Petty Cash Funds
• 10.03.1 Disbursements - Goods and Services
• 10.04.1 Disbursements - Payroll
• 10.05.1 Disbursements - Travel-Entertainment Expenses
• 10.06.1 Equipment - Athletic
• 10.07.1 Printing and Photocopying
• 10.08.1 Property
• 10.09.1 Purchasing
• 10.10.1 Receipt, Custody, Deposit of Funds
• 10.11.1 Travel - Staff Travel Policy
• Appendix: Capital Outlay Request Form
• Appendix: Expense Form
• Appendix: Expense Form Entertainment
• Appendix: Guest Travel Form
• Appendix: Personal Reimbursement Form
• Appendix: Purchase Request Form
• Appendix: Purchase Request Form - Nutritional Supplement
• Appendix: Texas Hotel Occupancy Tax Exemption
• Appendix: Texas Sales Tax Exemption Certificate
• Appendix: Travel Authorization Request

11. Long Range Planning

• Long Range Planning: Table of Contents
• 11.01.1 Construction and Renovation of Facilities
• 11.02.1 Expansion and Renovation of Facilities
• 11.03.1 Sport Programs - Expansion and Curtailment

12. Operations: Day-to-Day

• Operations: Day-to-Day: Table of Contents
• 12.01.1 Operations - Moving Expenses Policy
• 12.02.1 Operations - Postseason - Gifts and Awards Policy
• 12.03.1 Operations - Telephones
• 12.04.1 Operations - Travel - Guest - Travel Policy
• 12.05.1 Operations - Travel - Staff - Travel Policy
• Appendix: Bowl Policy
• Appendix: Bowl Policy - Band Policy
• Appendix: Bowl Policy - Supplemental Pay
• Appendix: Expense Report Entertainment Form
• Appendix: Expense Report Form
• Appendix: Guest Travel Form

12. Operations: Information Technology Services

• Information Technology Services: Table of Contents
• 12.01.1 Information Technology Services
• Appendix: ITS Network Login Form
• Appendix: ITS Equipment Checkout Form
• Appendix: ITS Employee Departure Form

13. Personnel

• Personnel: Table of Contents
• 13.01.1 Annual Leave
• 13.02.1 Camp Payment Policy
• 13.03.1 Compensatory Time
• 13.04.1 Conduct and Ethics
• 13.05.1 Educational Benefit
• 13.06.1 Hiring
• 13.07.1 Holidays
• 13.08.1 Performance Evaluations
• 13.09.1 Timesheets
• 13.10.1 University Discipline and Dismissal
• 13.11.1 New Employee Orientation Policy
• 13.12.1 Sensitive Information
• Appendix - New Staff Orientation Checklist Tracking Spreadsheet

14. Spirit and Auxiliary Groups

• Spirit and Auxiliary Groups: Table of Contents
• 14.01.1 Spirit and Auxiliary Groups

15. Sports Medicine

• Sports Medicine: Table of Contents
• 15.00.1 Mission Statement
• 15.00.2 Student-Athlete's Right and Responsibilities
• 15.01.0 Medical Supervision and Jurisdiction
• 15.01.1 Correspondence Template for Enlistment of Consulting Physicians
• 15.02.0 Credentialed Athletic Training Staff
• 15.02.1 Co-Directors and Assistant Athletic Trainers
• 15.02.2 Athletic Trainers Students
• 15.02.3 The Performance Team
• 15.03.0 Health Care Delivery
• 15.03.1 Medical Referral
• 15.03.2 Documentation for Prescribed Medications
• 15.04.0 Emergency Response Protocols
• 15.05.0 Accident and Health Protection
• 15.05.1 Infectious Disease Control
• 15.05.2 Lightning
• 15.05.2a Weather Data
• 15.06.0 Release and Indemnification Agreements
• 15.06.1 Shared Responsibility for Sports Safety
• 15.06.2 Release and Indemnification Agreement - Adult
• 15.06.3 Release and Indemnification Agreement - Minor
• 15.06.4 Consent for Treatment of a Minor
• 15.06.5 Release Indemnification Agreement
• 15.07.0 Insurance Coverage
• 15.07.1 New Athlete Insurance Request
• 15.07.2 Returning Athlete Insurance Request
• 15.07.3 Insurance Questionnaire
• 15.07.4 Release Student-Athlete’s Insurance Information
• 15.07.5 Insurance Authorization for Students Trying Out
• 15.07.6 Insurance Authorization for UT Student/Former Athletes Release
• 15.07.7 Release of Liability/Proof of Insurance: Open Athletes
• 15.08.0 Health Insurance Portability and Accountability Act (HIPAA)
• 15.08.1 Notice of Privacy Practices
• 15.08.2 Student-Athlete's Health Information: Blanket Authorizations
• 15.08.2a Release of Medical Information to Media
• 15.08.2b Release of Medical Information to Parents/Guardians
• 15.08.2c Release of Medical Information to Coaches/Staff
• 15.08.2d Release of Medical Information to Teammates
• 15.08.2e Release of Medical Information to Student Trainers and Sports Medicine Staff
• 15.08.2f Release of Medical Information to Professional Teams and Representatives
• 15.08.3 Authorization for the use and Disclosure of Protected Medical Information
• 15.08.4 Authorization for the Use and Disclosure of Psychotherapy Notes
• 15.08.5 Medical Record Requests
• 15.08.6 Requests for Accounting Disclosures
• 15.08.7 Medical Records Release: Providers
• 15.09.0 Pre-Season Screening: Overview
• 15.10.0 Pre-Season Medical Forms
• 15.10.1 New Student-Athletes
• 15.10.2 Report of Medical History
• 15.10.3 Preparticipation Physical Exam
• 15.11.1 Questionnaire for Returning Athletes
• 15.12.0 Pre-Season Screening, Medical Forms
• 15.12.1 Try-Out Participants Letter
• 15.13.1 Medical "At Risk"
• 15.13.2 Participation by Student-Athlete with HIV
• 15.13.3 Participation by the Pregnant Student-Athlete
• 15.13.4 Participation by the Student-Athlete with Sickle Cell Anemia
• 15.13.5 Participation by the Student-Athlete with Eating Disorders
• 15.13.5a Body Weight as a Performance Factor
• 15.14.0 Medical Expense Coverage
• 15.14.1 BIG XII NCAA Needy Fund
• 15.15.1 Second Opinions
• 15.16.1 Prescription Drug Program
• 15.17.0 Over-The-Counter Medications
• 15.18.0 Nutritional Supplements
• 15.18.1 Nutritional Supplement Inquiry Form
• 15.18.2 Approved Nutritional Supplements
• 15.18.3 Nutritional Supplement Inquiry Student Form
• 15.19.0 UT Drug Testing
• 15.19.1 Safe Harbor Program
• 15.19.2 UT Drug Consent Form
• 15.20.0 UT Specimen Collection Protocol
• 15.20.1 Drug Test Notification
• 15.21.0 Big 12 Drug Testing Policy
• 15.21.1 Big 12 Drug Consent Form
• 15.22.0 NCAA Drug Testing Policy
• 15.23.0 Coaches Responsibilities in Medical Training
• 15.24.0 Allied Health Care
• 15.24.1 UT Authorization of Professional Services
• 15.24.2 UT Payee Information Form
• 15.24.3 Chiropractic Services Agreement
• 15.24.4 Sports Psychologists and Motivational Speaker
• 15.25.0 Provision of Athletics Training Services
• 15.26.0 Physical Fitness Testing Program
• 15.26.1 Fitness Testing for Athletes
• 15.27.0 Strength Training
• 15.27.1 Weight Training Release Form
• 15.28.0 Summer Camps - Medico
• 15.28.1 Required Medical Memo - Minor
• 15.28.2 Required Medical Memo - Adult
• 15.28.3 Express Assumption of Risk - Minor
• 15.28.4 Express Assumption of Risk - Adult
• 15.28.5 Release Agreement - Minor
• 15.28.6 Release Agreement - Adult
• 15.28.7 Consent Treat - Minor
• 15.28.8 Clearance Physical Exam
• 15.28.9 Medical Insurance Clearance - Adult
• 15.28.10 HIPAA Privacy Notice
• 15.28.11 Acknowledgement of Privacy Practices - Minor
• 15.28.12 Acknowledgement of Privacy Practices - Adult
• 15.28.13 HIPAA Camp Staff Release
• 15.28.14 Camp - UHS Referrals
• 15.28.15 Camp Injury/Illness Report
• 15.28.16 Camp Use of UHS
• 15.29.0 Sexual Discrimination and Sexual Harassment Policy

16. Student Services

• Student Services: Table of Contents
• 16.01.1 IAM Academic Achievement Award
• 16.02.1 IAM Lan Hewlett Academic Award

17. Ticket and Ticket Operations

• Ticket and Ticket Operations: Table of Contents
• 17.01.1 TICKETS - Office Operations
• 17.02.1 TICKETS - Texas Box Office Policy
• 17.03.1 TICKETS - Complimentary Admission
• 17.04.1 TICKETS - Distribution
• 17.05.1 TICKETS - Longhorn All Sports Package
• 17.06.1 TICKETS - Sales
• Appendix: Change Transfer Manifest Form
• Appendix: Staff Tickets Tax Policy

18. T-Association

• T-Association: Table of Contents
• 18.01.1 T-Association Policy Manual